Arts Admin

Arts Admin

The Prague Summer Nights Young Artist Music Festival Arts Administration Program aims to provide students practical experience on the logistical and operational needs required for the successful completion of an international summer music festival.

Offering exposure to the world of opera, orchestra, and chamber music, this diverse program allows its participants a wide range of administrative experiences while also exposing them to the culture and history of some of Europe’s most historic and beautiful cities.

Participants will have the opportunity to work directly with the Festival Administration, PSN faculty, guest artists and students throughout the entirety of the program. Over the course of 30 days, they will develop the skills necessary to work effectively in a collaborative and team-oriented environment.

In addition, students will receive one on one instruction with Festival Management where they will be coached on resumes, cover letters, and interview skills. Participants will also have the opportunity to meet with arts administrators in Czech Republic, receiving backstage tours of some of Europe’s most historic venues and receive the opportunity to learn about the skill necessary to run a major concert hall or theater.

The tuition for this summer’s program is $1,900, which covers each participant’s training, production costs for concerts, and transportation between tour cities. The cost of room and board is $1,100 which includes hotel or similar accommodations in city centers, all breakfasts and welcome and farewell dinners for all participants and faculty.

The PSN arts admin program has 4 available positions with each job offering its own unique experience and set of responsibilities including: Festival Coordinator, Orchestra Manager & Librarian, Opera Production Coordinator and Marketing Coordinator.

Note: All arts admin coordinators will be actively involved in promoting the festival and its performances, which will include activities such as distributing flyers over town.


Pre-Festival Internship

In addition to the time in Prague, we are offering two internships to arts administration coordinators at our Classical Movements office in Alexandria, Virginia, in suburban Washington, D.C.

Aside from assisting with PSN festival preparations, you will have the chance to work first hand with CM tour managers preparing for their international tours for some of the greatest orchestras and choirs from the USA. You will be able to gain valuable work experience as an arts administrator in the classical music touring business.

 This internship will last from approximately May 15th to June 15th, in the weeks before the festival.  If you are interested in this great opportunity, Classical Movements will provide accommodation for you in our historic building in Alexandria.

 This internship is not a required element of your role at the festival in Prague, but if you are interesting in pursuing this extra internship, please email Festival Manager Alexandra Plueckhan to express your interest, and get more information.

Festival Coordinator

The Festival Coordinator will report directly to the Festival Manager and will aid in all logistical aspects of the day-to-day operations of the program. He or she must demonstrate a strong ability to multitask, a high-level of organization and a keen attention to detail. This position requires an individual with a collaborative spirit and calm demeanor who can communicate directly with the PSN staff, guest artists and students.

The duties of this position include but are not limited to:

  • Managing the scheduling of all festival rehearsals in direct collaboration with the Festival Manger. This includes coordinating multiple schedules of all 90 participants and 10 faculty involved in opera and orchestra productions, as well as coachings, lessons and chamber music rehearsals for all participants
  • Assisting the Festival Manager in matters related to venue rentals, including creating and reviewing load-in and load out schedules and timing itineraries for both performers and staff
  • Working collaboratively with the Opera Production Coordinator on all needs pertaining to opera productions, opera scenes and the cabaret recital, ensuring all logistical needs are met for each performance and communicating directly to the Festival Manager any issues or concerns
  • Working collaboratively with the Orchestra Manager and Librarian on all needs pertaining to orchestra concerts and the chamber music, ensuring all logistical needs are met for each performance and communicating directly to the Festival Manager any issues or concerns

Orchestra Manager and Librarian

The Orchestra Manager and Librarian will report directly to the Festival Manager and Artistic Director. He or she will demonstrate an existing knowledge pertaining to orchestra production and a keen understanding of the logistical needs for a symphony orchestra. In addition, this individual will serve as the Orchestra Librarian, editing and preparing all parts as needed for distribution to students.

The duties of this position include but are not limited to:

  • Tracking the attendance of orchestra members, ensuring all necessary personnel are present for rehearsals and communicating attendance issues to the Artistic Director and Festival Manager
  • Ensuring that all rehearsal and performances are properly set prior to the start of rehearsal
  • Coordinating the student workers in the Festival Orchestra, making sure they are present to help with orchestra set-up and take-down and scheduling them for any special load-in or load-out days that occur during the program
  • Overseeing the distribution and collection of all orchestra music during the festival
  • Overseeing the editing of orchestra parts prior to the start of the festival including adding bowings, marking edits or cuts and copying all page turns
  • Communicating directly with the Festival Manager and Artistic
  • Director any production concerns or needs that arise
  • Working collaboratively with the Festival Coordinator on scheduling needs pertaining to orchestra concerts and the chamber music program, relaying any specific scheduling requests that may arise and communicating any scheduling issues or concerns pertaining to the orchestra

Opera Production Coordinator

The Opera Production Coordinator will report directly to the Festival Manager and faculty stage directors, assisting in all aspects pertaining to a successful production of both operas. This individual will exhibit an existing knowledge of opera production and a passion to further his or her understanding of the logistical needs required for opera production. He or she must possess a keen attention to detail, a strong ability to multi-task and an ability to work collaboratively.

The duties of this position include but are not limited to:

  • Working with the stage directors to realize and execute rehearsal room set-up and needs
  • Coordinating student workers in the opera program, making sure they are present to help with rehearsal set up and take down and scheduling them for any special load-in or load-out days that occur during the program
  • Communicating with the Festival Manager any new production requests and work in collaboration with festival administration to fulfill these requirements
  • Working in collaboration with the Festival Coordinator to create and disseminate load-in, technical rehearsal and load-out calendars to all opera participants and staff
  • Supervising load-in and load-out of all necessary equipment and track the attendance of participants for all rehearsals and performances related to the opera program

Marketing Coordinator

The Marketing Coordinator will report to the Festival Manager and work to promote and maintain the marketing tone of the program. He or she will possess a keen understanding of social media platforms and marketing initiatives as well as an ability to work collaboratively with both faculty and staff. This individual will work directly with the Festival Manager on all aspects pertaining to concert and festival promotion.

The duties of this position include but are not limited to:

  • Maintaining the online profile of the festival throughout the entirety of the program, updating all festival social media outlets and serving as the festival photographer throughout the program
  • Working directly with the Festival Manager and outside vendors to help promote PSN’s 18 performances as well as masterclasses and workshops
  • Assisting in creation of promotional materials for the festival including posters, flyers, brochures and programs for each PSN performance
  • Communicating with faculty and students as needed to assist in the scheduling of interviews and other marketing initiatives during the festival

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